Scoop.it, Technology

[BLOG SERIES] : Get Used to Microsoft SharePoint!

Get used to SharePoint

As you may know, SharePoint is a collaboration platform focuses on establishing intranets for organizations. It is available in 2 offerings: Cloud and On-Premise. SharePoint Online comes with Office 365. SharePoint offers powerful features like Employee Directory, Discussion Boards, Blogs, Wiki Pages, Document and List Management Capabilities.

Well, that’s not all! You also get a load of engaging features like smart search, user friendly navigation which helps the employees to explore the company intranet portal effectively.

Looking at the past, Microsoft SharePoint was a neglected platform for a long time and vendors were losing customers as they had no idea about the solution’s capabilities.

It’s 2017 and with the current updates and enhancements, SharePoint has emerged as the greatest platforms for Enterprise Content Management. Check out the facts:

  1. SharePoint emerges as the Leader in The Forrester Wave Report – Enterprise Content Management – Business Content Services.
  2. SharePoint Community – Over 10,000 active members with up-to-date SharePoint news and add-on features.
  3. TopSharePoint.com is one of the promising websites that showcases SharePoint Site’s UX designs and portal features. What more can you expect from this SharePoint Directory?
  4. Increase in Turnkey Intranet Portals – As of today, there are over 32 Intranet Portal Solutions available. Today, companies are investing in third-party solutions (Like Dock Intranet Portal) which sits on top of Office 365 or SharePoint Server offering a perfect Company Intranet Portal.

Do you need to manage and organize Collaboration Platforms?

Yes, you have to! With SharePoint, it is easier for creating team spaces where a non-techie person can set it up and build areas for users to collaborate. Employees need to be empowered with their collaboration portals. These elements help in building a complete employee network to boost productivity and communication.

Why organizations fail to implement a perfect intranet? There’s no point of having loads of intranet sites with hidden content.

How to overcome this?

  1. Developing rules when creating new spaces. Encourage your team to use existing space whenever required instead of making a fresh one
  2. Formulate a plan to integrate important content into the Company Intranet Information Architecture.
  3. Indexing all your team’s content properly.
  4. Leveraging eDiscovery Feature in SharePoint.

Why do you need a Custom SharePoint Implementation?
We have been working with several clients for the past 15 years and their feedback on Intranet Portals are:

  1. 70% of the customers focus on functionalities rather than look and feel.
  2. 30% of the customers believe in having own branding on their portals and don’t want to look like SharePoint.

Spending lot of time and efforts for branding is not going to help your organization achieve their goals. You hire a consultant/developer and work on it, you end up losing lot of money and at the end of the day, you regret for the decision taken. Your Project timeline gets delayed and by the time you get it up and running, your team would have already made up their mind of not using it anymore!

This is where Ready-to-Go Intranet’s play an important role. It has got all the ingredients which most industries would require (For e.g. Departmental Portals, PTO Request, Expense Reports, Discussion Boards, Employee Directory, Alerts, Events, Image Sliders and so on).

Our experience shows:

  1. Users below 5000 never asked for heavy customizations for their Intranet requirements.
  2. Industries such as Aviation, Retail and Media Agencies require lot of custom workflows to smoothen their daily tasks.

It’s your call: Ready-to-Go Intranet Portal or Custom SharePoint Development (Don’t worry we have got both!)

This is the first series of my blog for “Get used to Microsoft SharePoint”. Stay tuned for more!

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Scoop.it, Technology

Employee Resources Portal – Empower your Team and see them Grow!

Hello Everyone! Today, we will be discussing about Employee Resource Portal and how it can nurture your team.

Earlier, the employees were forced to approach their HR Personnel for every request, concern or query. If the team size is larger, imagine the amount of patience the HR Team goes through when assisting the employees? With Employee Resources Portal powered by SharePoint Online, you can request for leaves, submit travel requests, expense reports easily without anybody’s support anytime and anywhere! This way, the HR Personnel can focus on their pressing matters rather than reaching every single employee’s queries.

employee-resources

A Screenshot of Dock Intranet Portal – Employee Resources

What are the core features you get in Employee Resources?

  1. Employee Personal Profile
  2. My Benefits Information
  3. My Payroll and Compensations
  4. My Absence and Time Management
  5. Training Resources
  6. Policies and Procedures
  7. Employee Directory
  8. Expense Reports
  9. Time Off Requests
  10. Travel Requests and much more!
  1. Employee Personal Profile

Employees have the provision to add their personal profile here. Powered by Microsoft Delve, you get to see all the information like job title, employee photo, phone number, email address, location etc.

  1. My Benefits Information

Employees will be able to look into their Health Plan Summary, New Hire Eligibility, Dependents Coverage and Life Event Changes. No more hassles with the HR Department!

  1. My Payroll and Compensations

Get your Payroll details within minutes instead of days! Employees have access to Employee Pay Stub, W-4 Form, Direct Deposit Authorization and Compensation History details.

  1. My Absence and Time Management

The pain area of most of the HR Team is Time Management and Leave Management. Streamlining this gives a great opportunity for solving various concerns in one step! No more hassles involved in employee follow ups and leave management – eventually saves time and cost!

  1. Training Resources

There is no way that you will miss out any training sessions in your organization! Keep track of upcoming training programs with Dock’s Training Portal! We have setup New Hire Orientation and All Employees Training Guide features enabling users to watch and download training resources effectively!

  1. Policies and Procedures

Now this is more of a knowledge base management system which helps employees to learn about the policies and procedures within their organization. Avoiding statutory compliances is not a good idea. When you have Dock Intranet Portal that is user-friendly and hassle-free –Especially when it’s hassle-free – there is nothing to worry about!

  1. Employee Directory

Employees will be able to find their team members/all employee details within their organization. Powered by Microsoft Delve, you get to see all the information like job title, employee photo, phone number, email address, location etc. You also get to understand the Organization Chart and Department specific flow.

  1. Expense Reports

Tired of printing your Expense Reports and submitting it to your HR Team? Go paperless with the Expense Reports feature where your employees can accurately send Expense Reports that complies approval limits, business rules and company policies. This improves the quality and eliminates extra work – which helps to boost productivity.

  1. Time Off Requests

No more leave requests in hard papers! Just submit the web-form with your leave request and that’s it! Your HR gets notified on your leave request. The HR Personnel reviews it and may approve or disapprove your leave request. These workflows happen in minutes – eventually saving time!

  1. Travel Requests

Your Sales Reps might be busy travelling to customers for Sales Closures and probably, the HR gets the information during the weekends. You can’t blame the Sales Reps as they don’t have time to fill up forms, meeting the HR to get approvals. This way, lot of miscommunication occurs and leads to lot of confusions. With Dock’s Travel Request feature, the employee can submit the form within a minute which goes directly to the HR Team. The workflow can be customized based on your requirement. Once submitted, the HR Team can act on your travel requests easily.

Lots of features, right? We are working on the integration possibilities with ADP HRMS for enhancing our HR Module features.

Also, watch some of our videos: –

  1. Employee Onboarding Feature – HR Portal
  2. Working on Expense Reports, Travel Request and PTO Request
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